Lake Simcoe Repeater Association

PO Box 151

Orillia, ON   L3V 6J3

 

 

10  September, 2006

 

 

PROCEEDINGS OF AN

EXTRAORDINARY MEETING OF THE

LAKE SIMCOE REPEATER ASSOCIATION

HELD ON 9 SEPTEMBER 2006 AT THE

ORO FAIRGROUNDS ADMINISTRATION BUILDING

 

PREAMBLE

 

1.         At the invitation of the County of Simcoe, and on the advice of the City of Barrie, City of Orillia-North Simcoe, and South Georgian Bay West Simcoe ARES groups, the Simcoe County Emergency Communications Radio Group (ECRG) was established in the Spring of 2006.  As established in a Memorandum of Understanding (MOU) signed on 16 May 2006, the role of the ECRG to “provide auxiliary communications support in accordance with the (County) Emergency Response Plan”.  The role of the ECRG is to provide voice and data communication links between the County EOC and 18 municipal EOCs.  The (VE3)LSR repeater with it’s multi-band voice repeaters and data digipeater capabilities and coverage beyond the boundaries of the County, was seen by the ECRG as a critical component of an effective auxiliary communications system.  The ECRG requested a meeting with the LSRA executive with the objective of formalizing a working relationship.

 

2.         The meeting was convened at 1043 a.m.  The participants

  Chair            Bob Simpson (VE3ODR)            EC, Orillia North Simcoe ARES Group

                        Darrell Drake (VA3DG)                LSRA Executive

                        Len Morris (VA3LM)                    Trustee VE3LSR (Ex Officio LSRA Board Member)

                        Tom Muzzin (VE3THR)                Treasurer, LSRA

                        Ian Snow (VA3QT)                       Director of the ECRG

                        Dave Wainwright (VE3ILA)        EC, City of Barrie ARES Group

                       

DISCUSSION

 

3.            Following introductions, Ian Snow provided an historical background on the development of the County of Simcoe/ECRG relationship.  He also outlined the interrelationships between ongoing projects to upgrade the packet radio network, a project that is now bypassing LSR because there is no effective Association involvement.  In the alternative, the ECRG is working towards a network based on nodes at county hospitals but it was acknowledged that this would be an expensive alternative to the LSR site and would not of itself guarantee coverage over the whole county.

 

4.         The LSRA representatives outlined the current status of the Association and the repeater site.  In short, the Association is not receiving sufficient support from the Amateur Radio community to maintain the site.  Formal Association meetings have not been held for some time, there is no functioning executive, and the required annual 2006 corporation report has not been submitted.  There are sufficient funds to meet the upcoming lease payment, but not enough to meet other legal requirements.

 

5.         It was unanimous that the LSRA should be retained as the vehicle for owning and operating the LSR repeater, and that the LSRA should partner with the ECRG to achieve the needed county auxiliary communications network.  The issue was putting the Association back on a sound management footing.  It was noted that all present were members of the Association and an extraordinary meeting was convened at 1125 a.m.

 

6.         An election of a Board of Directors and appointment of officers was held with the following results:

 

            President                     Bob Simpson (VE3ODR)

            Vice-President            Dave Wainwright (VE3ILA)

            Secretary                     Ian Snow (VA3QT)

            Treasurer                    Darrell Drake (VA3DG)

                                                  Tom Muzzin (VE3THR)

           

            Ex Officio   Len Morris (VA3LM) / Trustee VE3LSR

 

7.         The following action plan was agreed:

 

a.                  Draft a LSRA/ECRG MOU (Ian Snow).

b.                  Revise the LSR access list with Profac Facilities Management Services Inc.      

                 (Darrell Drake).

c.                  Revise the VA3RVH access list at RVH (Internet data link and VE3FJB bulletin

                 board system to be collocated with the VA3RVH Telpac gateway – Ian Snow).

d.                  Provide LSR site keys to Bob Simpson and Ian Snow (Darrell Drake/Len Morris).

e.                  Submit required reports and returns (Tom Muzzin/Ian Snow).

f.                    Conduct a site visit, confirm equipment status, and begin developing a

                 maintenance work plan (Tuesday 12 Sept at 10:00 a.m.).

g.                  Transfer the VE3FJB data link equipment and BBS to RVH (Len Morris/Ian Snow).

h.                  Make arrangements with Klaus Rung (VE3KR) to service the LSR equipment

                 associated with the MUS/LSR/BAL/RAK data link(s) (Darrell Drake).

i.                    ECRG to advise LSRA of LSR on communication plan requirements following

                 further consultation with ARES groups and other repeater/digipeater system

                 operators.

j.                    Convene a general meeting of the LSRA as soon as possible to confirm the

                 election of officers and the MOU.

 

8.         There being no further business, the meeting was adjourned at 1145 a.m.

 

Submitted by:

 

Original Signed By                        10 September, 2006

 

 

Ian Snow, Secretary                        Date

 

Approved by:

 

Original Signed By                        11 September, 2006

 

 

Bob Simpson, President                        Date

 

Distribution List

 

Directors

Webmaster

Manager, 911 & Emergency Planning, County of Simcoe

Director Security, Royal Victoria Hospital

Klaus Rung (VE3KR)